Administrative Assistant

Hales Property Management has been an industry leader in property management for over 20 years, and they are seeking a reliable, detail-oriented Administrative Assistant to support their administrative team. The role involves providing day-to-day administrative support, managing records, and coordinating across teams to ensure smooth operations. Responsibilities Provide day-to-day administrative support to the administrative team Help manage and update internal administrative records and documentation Help prepare and organize annual reports and related paperwork Help manage office supplies and support general office organization Monitor shared inboxes and route messages or requests to the right team members Manage incoming and outgoing mail, including sorting and processing Track daily administrative tasks and activity as requested Help work through administrative backlogs and ongoing support items Take on additional administrative tasks as needed Skills Strong organizational skills with the ability to manage multiple tasks at once High attention to detail and accuracy Comfortable working with routine, process-driven tasks Strong computer skills and willingness to learn internal systems Strong written and verbal communication skills Reliable, dependable, and able to work well as part of a team Benefits Industry-Leading Healthcare: Medical, Dental, Life, HSA Retirement savings Plan Competitive Compensation Packages (based on experience) Bonus Opportunities (based on performance) Work from Home & Flex Schedules Generous PTO Package Corporate Sponsored Wellness Program Quarterly Company Outings/Events Company Overview Too many association management companies grind down their Managers with no support system and no thanks for their late nights and early mornings. It was founded in 2023, and is headquartered in Chicago, IL, US, with a workforce of 2-10 employees. Its website is