Administrative Assistant

Ramos Consulting Services, Inc. is a fast-growing engineering and construction management firm based in California, seeking a motivated Administrative Assistant to support Home Office operations. The role involves managing communications, administrative coordination, and internal tracking efforts, providing significant exposure to various business functions. Responsibilities Serve as the primary front desk and Home Office administrative support contact Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups Track, follow up on, and collect employee timesheets and required payroll documentation Maintain accurate logs and records related to timesheets, compliance, and internal reporting Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination Provide administrative support related to payroll processing and data tracking Assist with fleet management coordination, including vehicle assignments, tracking, and documentation Support general office operations, including mail handling, deliveries, and office coordination Schedule meetings and coordinate calendars for Home Office staff Prepare, format, and distribute internal correspondence and administrative reports Maintain organized electronic and physical filing systems Order and track office supplies and coordinate office equipment needs Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures Skills 1+ years of experience in an administrative, office support, or coordinator role Strong phone presence with the ability to conduct frequent follow-ups and coordination Excellent organizational skills with strong attention to detail and follow-through Proficiency in Microsoft Office (Word, Excel, Outlook) Strong written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Professional demeanor with strong customer service and interpersonal skills Interest in learning and growing within recruiting, payroll, operations, or office management Ability to work independently while supporting a team-based Home Office environment Experience in engineering, construction, or professional services environments is a plus Benefits Coverage related to medical, dental, vision, disability, and life Retirement savings Paid sick leave Paid vacation time Company Overview Founded in Los Angeles, CA, Ramos Consulting Services, Inc. It was founded in 2010, and is headquartered in Pasadena, California, USA, with a workforce of 51-200 employees. Its website is