Administrative Assistant

Come for the Challenge. Stay for the Experience. At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.What We Do and Who We ServeWe offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing. We Live Our Core Values Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team. Discover How Far You Can Go. Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession. Hybrid WorkHCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.Apply today and find out why so many come for the challenge—and stay for the experience. We look forward to meeting you!This position will require three days in the office - Monday, Tuesday, Thursday. HCVT is seeking an Administrative Assistant to handle operations related duties such as recruiting, training, and other administrative tasks. As a member of the Fort Worth administrative team, you will assist our Southern California based recruiting team with Fort Worth recruiting and provide additional support to our training and onboarding efforts, and other teams as needed. The ideal candidate will be highly organized with outstanding verbal and written communication skills, as well as the ability to effectively collaborate with teams across the office and firm. We’re seeking an individual with a strong work ethic, positive attitude, and a commitment to taking ownership and pride in their work. Key responsibilities include, but are not limited to, the following: Recruiting and New Hire Onboarding Assistance:Assist the Southern California based recruiting department with onsite recruiting logistics such as:Coordinate with the recruiting team and facilitate onsite interviews as candidates are confirmedSet up and break down for on-campus recruiting events as neededServe as the intern lead and plan engaging events for Fort Worth internsUpdate job descriptions with guidance from the recruiting team and partnersMaintain inventory of recruiting materials and giveaways for Fort Worth recruiting eventsCollaborate with the partners to understand team needs, create accurate job descriptions, and define key qualifications and success criteriaServe as Fort Worth contact and direct liaison for Southern California recruiting department for inbound resume flow from outside recruiters.Help the partners manage recruitment processes and have weekly agenda meetings to walk through candidate resumes, get partner feedback and to extend competitive offers Collaborate with the office managers and HR to ensure a seamless transition for new hires, including assisting with the onboarding processTraining Logistics Assistance:Coordinate logistics for office trainings, including room setup, clean up and cateringTrack attendance, license renewals, completed CPE hours and training certificates for individuals to ensure they are on track Use tracking management systems to manage required firm and office training and help assist with registrations of external trainings Other Responsibilities: Work with other teams/employees when help is needed with tax related projects Responsible for working with other administrative assistants as needed and designated Maintain knowledge of firm policies and procedures, and answer, refer or direct requests and inquiries Responsible for assisting in various workflow charts and general administrative duties To be successful, these are the skills, qualities and experience you will need: Minimum 3+ years of relevant work experienceProficiency in Word, Excel, Outlook, and PowerPointDetail-oriented with the ability to thrive in a fast-paced environment and meet deadlinesProfessional demeanor with the ability to interface with all levels of firm professionals and candidatesWillingness to flex their schedule to be in the office or attend offsite events or meetings as neededAbility to manage multiple job openings and candidates simultaneously in a fast-paced environmentCollaborative mindset and ability to work effectively with cross-functional teams and partners Strong written and verbal communication and interpersonal skills Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure Additional Information Connect with us:LinkedIn, Instagram, Facebook, HCVT Website#LI-AM1
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