Administrative Assistant

SMBC Group is a top-tier global financial group offering a diverse range of financial services. They are seeking a highly energetic and well-organized executive/administrative assistant to support their Corporate Investment Banking Coverage Team. Responsibilities Admin will support 3-4 Groups Heads/MDs Schedule and calendar management for senior executives in the Americas Division through Outlook Calendar Contact database management Coordinate with other EA's to align priorities to maintain seamless schedule flow Keep up-to-date on evolving hybrid work model, paying close attention to changing environment and its impact on meetings Arrange and book business travel, client meetings, customer events, set up calls, book conference rooms, reserve external locations as necessary Expense management in relation to business travel, meetings, industry events, client events, entertainment, gifts through CONCUR as well as COUPA Draft letters and memos for team members and copy and bind presentations for internal and external meetings Order business cards, handle maintenance requests and manage and purchase office supplies Deliver, copy, scan and file documents, faxes, letters, newspapers and packages Assist with customer relationship management database including updating and posting call reports, updating client contact information, maintaining email contact lists, etc Arrange and provide food and beverage service client meetings and make business dinner reservations / arrangements Coordinate with Corporate Marketing and Communication regarding all communications Coordinate with D&I Team in support of ERG programs and initiatives Skills Prior experience in an administrative capacity, preferred High School diploma/equivalency required, college degree is preferred Strong writing, reading and verbal communication skills in English required PC literacy (MS Word, Excel, Power Point, PDF, etc.) High level of organizational and communication skills with an ability to work effectively with all levels across the organization Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines Excellent attention to detail and the quality of work product Highly collaborative and flexible in a team and client environment and ability to form good relationships Occasional need to work longer weekday hours and/or to deal with travel issues on weekends Understanding of compliance/regulatory matters Benefits Annual discretionary incentive award A competitive portfolio of benefits Company Overview SMBC Group is a top-tier global financial group. It was founded in 1590, and is headquartered in New York, New York, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship SMBC Group has a track record of offering H1B sponsorships, with 160 in 2025, 87 in 2024, 73 in 2023, 44 in 2022, 29 in 2021, 26 in 2020. Please note that this does not guarantee sponsorship for this specific role.