Administrative Assistant

SAFY of America is dedicated to preserving families and securing futures, providing various services for children and families. The Human Resource Administrative Assistant will manage personnel-related tasks, support the People Operations department, and assist with HRIS data entry and electronic file management.ResponsibilitiesCoordinates and manages the administrative needs for the People Operations Department and assists the team with various projectsManaging the tracking, follow up and electronic filing of all new hire paperworkManage electronic employee records and maintain, update and audit internal employee files ensuring information is accurate, up‐to‐date, and comprehensiveEnsure all new hires complete the required 1-9 Verification documentation in a timely mannerPerforms pre‐employment onboarding and candidate communication activities such as but not limited to background checks and completing any internal documentationDraft offer letters, communicates important employment informationResponsible for internal communication regarding new hires, terms, and other employee updatesResponsible for assisting with compliance and contractual auditsEvaluate and recommend process improvements for improving data quality and process efficienciesNavigation, reporting and basic troubleshooting in HRISSensitive and responsive to the cultural differences of staff, SAFY youth, foster parents and external vendorsOther duties or special projects as assignedSkillsHigh school diploma or equivalent requiredMinimum 1-2 years of relevant work experience requiredStrong attention to detail and accuracy and ability to multi-taskAbility to work calmly and effectively under pressureStrong organizational skills to prioritize workloadExcellent communication and customer service skills, both oral and writtenAbility to maintain a high level of confidentiality and sensitivity of information and exercise good judgment and discretion in handling and disseminating informationHigher education and/or applicable experience preferredKnowledge of Microsoft, ADP Workforce Now, learning management systems and other online systems is helpfulBenefits401(k) Retirement plan with company matchOn demand access to earned wages through ZayzoomEmployee Assistance Program with 6 free visits per yearFirst Stop Health – A virtual Healthcare benefitCompany OverviewAt Specialized Alternatives for Families and Youth (SAFY®), we work with youth and families to reach their full potential, building the foundation of well-being we all need to contribute to our communities. It was founded in 1984, and is headquartered in Delphos, Ohio, USA, with a workforce of 201-500 employees. Its website is https://www.safy.org/.



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