Administrative Assistant
About the position
The Administrative Assistant at HPF Consultants, Inc. plays a crucial role in supporting the office by managing clerical tasks, coordinating visitor interactions, and ensuring smooth administrative operations. This full-time position involves a variety of responsibilities, including data management, inventory tracking, and providing support to management as needed.
Responsibilities
Ā Receive and direct visitors, vendors, and clients to appropriate locations and meetings.
,
Ā Perform clerical work such as typing, filing, and sorting mail distribution.
,
Ā Use software programs to create office supply inventories, letters, and other business-related documents.
,
Ā Prepare shipping labels and coordinate FedEx and UPS pickups and deliveries.
,
Ā Coordinate travel arrangements and process firm bills for approval/payment.
,
Ā Provide administrative support when needed.
,
Ā Manage and order office supplies including food, water, paper goods, and coffee.
,
Ā Input data and track inventory.
,
Ā Help prepare, track, and reconcile ledgers and budgets.
,
Ā Perform other functions as directed by management.
Requirements
Ā Two (2) + years of reception experience or equivalent customer-related ability.
,
Ā Prior administrative office management experience.
,
Ā Proficient in all Microsoft Products, specifically Excel and Word.
,
Ā Excellent oral and written communication skills.
,
Ā Excellent customer relationship skills.
Nice-to-haves
Benefits
Ā 401(k)
,
Ā 401(k) matching
,
Ā Dental insurance
,
Ā Flexible schedule
,
Ā Health insurance
,
Ā Health savings account
,
Ā Life insurance
,
Ā Paid time off
,
Ā Retirement plan
,
Ā Vision insurance
Apply Now
The Administrative Assistant at HPF Consultants, Inc. plays a crucial role in supporting the office by managing clerical tasks, coordinating visitor interactions, and ensuring smooth administrative operations. This full-time position involves a variety of responsibilities, including data management, inventory tracking, and providing support to management as needed.
Responsibilities
Ā Receive and direct visitors, vendors, and clients to appropriate locations and meetings.
,
Ā Perform clerical work such as typing, filing, and sorting mail distribution.
,
Ā Use software programs to create office supply inventories, letters, and other business-related documents.
,
Ā Prepare shipping labels and coordinate FedEx and UPS pickups and deliveries.
,
Ā Coordinate travel arrangements and process firm bills for approval/payment.
,
Ā Provide administrative support when needed.
,
Ā Manage and order office supplies including food, water, paper goods, and coffee.
,
Ā Input data and track inventory.
,
Ā Help prepare, track, and reconcile ledgers and budgets.
,
Ā Perform other functions as directed by management.
Requirements
Ā Two (2) + years of reception experience or equivalent customer-related ability.
,
Ā Prior administrative office management experience.
,
Ā Proficient in all Microsoft Products, specifically Excel and Word.
,
Ā Excellent oral and written communication skills.
,
Ā Excellent customer relationship skills.
Nice-to-haves
Benefits
Ā 401(k)
,
Ā 401(k) matching
,
Ā Dental insurance
,
Ā Flexible schedule
,
Ā Health insurance
,
Ā Health savings account
,
Ā Life insurance
,
Ā Paid time off
,
Ā Retirement plan
,
Ā Vision insurance
Apply Now