Admin Operations Coordinator

MOD Pizza is a company dedicated to serving people and making a positive impact in the community. They are seeking a full-time Admin Operations Coordinator responsible for managing office operations, lease administration, and providing executive support to the COO. Responsibilities Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment Coordinate office maintenance, supplies, and vendor services Serve as primary contact for building management, including maintenance, repairs, and service requests Manage incoming and outgoing mail, shipping, and P.O. Box pickups Maintain office organization, cleanliness, and functionality Manage the lease administration inbox and track all lease-related documentation Maintain accurate records of lease agreements, renewals, and critical dates Coordinate with internal stakeholders and external partners to ensure timely communication and compliance Monitor lease obligations and escalate issues as needed Provide direct administrative support to the COO Manage calendar scheduling, meeting coordination, and travel arrangements Prepare reports, presentations, and meeting materials Assist with internal communications and follow-ups on key initiatives Act as a liaison between the COO and internal/external stakeholders Answer and manage office phone line and communications professionally Support cross-functional teams with administrative needs Assist with special projects and initiatives as assigned Skills 1–3 years of administrative, office operations, or executive support experience in rapidly adaptive organization Proficiency with Microsoft Office 365 (Outlook, Word, Excel) and ability to learn new systems quickly Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and deadlines effectively Strong communication and interpersonal skills Ability to handle confidential information with discretion Benefits Paid Sick Time (Washington Paid Sick Leave or Seattle Sick and Safe time where applicable) Paid vacation grant starting at 20 days per year, increasing to as much as 30 days Pet insurance Discounted gym membership Free counseling sessions Medical, dental and vision insurance 401(k) retirement Company Overview When Scott and Ally Svenson founded MOD Pizza in 2008, they knew the last thing the world needed was another pizza place. It was founded in 2008, and is headquartered in Bellevue, Washington, USA, with a workforce of 1001-5000 employees. Its website is