Accounts Payable (AP) Specialist
About the position
The Accounts Payable (AP) Specialist supports the Aesthetics segment’s procure-to-pay cycle through accurate invoice processing, timely vendor payments, and proactive vendor account management. This role ensures the integrity of accounts payable records while delivering excellent service to both internal stakeholders and external vendors. The ideal candidate is proficient in Excel and experienced working within an ERP system. They are adaptable, able to prioritize competing tasks, and work effectively both independently and as part of a collaborative team.
Responsibilities
• Review, verify, and process vendor invoices for payment in accordance with company policies and approval workflows.
• Match invoices to purchase orders and receiving documents (3-way match), and resolve discrepancies with vendors and internal stakeholders.
• Code invoices to the appropriate general ledger accounts, cost centers, and projects.
• Prepare and process weekly check runs, ACH, wire transfers, and other electronic payments.
• Reconcile vendor statements and respond to vendor inquiries in a timely and professional manner.
• Maintain accurate vendor master data, including W-9 collection, banking information, and payment terms.
• Assist with 1099 reporting and year-end tax compliance activities.
• Assist with month-end close activities related to accounts payable, including accruals, prepaids and account reconciliations.
• Maintain thorough and accurate electronic files and documentation in accordance with company policies and accepted accounting practices.
• Support audit requests by providing supporting documentation and explanations as needed.
• Support special projects and perform other AP-related duties as assigned.
Requirements
• Bachelor’s degree & 3+ years’ directly related experience.
Nice-to-haves
• Bachelor's degree in accounting (or equivalent).
• 3+ years of experience in accounting or accounts payable.
• Experience with ERP systems (e.g., Aptean Ross) and Excel skills (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
• Life sciences / biotechnology and/or manufacturing industry experience.
• Prior experience in accounts payable or procure-to-pay operations.
• Experience with 3-way match, vendor reconciliations, and 1099 reporting.
• Experience scanning, organizing, and maintaining electronic documentation.
• Strong vendor service orientation with experience interacting with external vendors.
• Positive attitude, strong work ethic, and a team player.
• Excellent organizational skills with high attention to detail.
• Unquestionable integrity and personal ethics.
• Ability to adapt and prioritize competing projects.
• Ability to communicate with impact, both verbal and written.
• Team-oriented mindset with a willingness to learn.
• Prioritize assignments, deal with interruptions, and meet deadlines in a fast paced and growth-oriented environment.
Benefits
• Competitive Compensation including base salary and annual performance bonus.
• 12 days’ PTO, holidays, and parental leave.
• Generous healthcare benefits, HSA match, 401k match, employer paid life and disability insurance, pet insurance, wellness discounts and much more!
Apply tot his job
Apply To this Job
The Accounts Payable (AP) Specialist supports the Aesthetics segment’s procure-to-pay cycle through accurate invoice processing, timely vendor payments, and proactive vendor account management. This role ensures the integrity of accounts payable records while delivering excellent service to both internal stakeholders and external vendors. The ideal candidate is proficient in Excel and experienced working within an ERP system. They are adaptable, able to prioritize competing tasks, and work effectively both independently and as part of a collaborative team.
Responsibilities
• Review, verify, and process vendor invoices for payment in accordance with company policies and approval workflows.
• Match invoices to purchase orders and receiving documents (3-way match), and resolve discrepancies with vendors and internal stakeholders.
• Code invoices to the appropriate general ledger accounts, cost centers, and projects.
• Prepare and process weekly check runs, ACH, wire transfers, and other electronic payments.
• Reconcile vendor statements and respond to vendor inquiries in a timely and professional manner.
• Maintain accurate vendor master data, including W-9 collection, banking information, and payment terms.
• Assist with 1099 reporting and year-end tax compliance activities.
• Assist with month-end close activities related to accounts payable, including accruals, prepaids and account reconciliations.
• Maintain thorough and accurate electronic files and documentation in accordance with company policies and accepted accounting practices.
• Support audit requests by providing supporting documentation and explanations as needed.
• Support special projects and perform other AP-related duties as assigned.
Requirements
• Bachelor’s degree & 3+ years’ directly related experience.
Nice-to-haves
• Bachelor's degree in accounting (or equivalent).
• 3+ years of experience in accounting or accounts payable.
• Experience with ERP systems (e.g., Aptean Ross) and Excel skills (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
• Life sciences / biotechnology and/or manufacturing industry experience.
• Prior experience in accounts payable or procure-to-pay operations.
• Experience with 3-way match, vendor reconciliations, and 1099 reporting.
• Experience scanning, organizing, and maintaining electronic documentation.
• Strong vendor service orientation with experience interacting with external vendors.
• Positive attitude, strong work ethic, and a team player.
• Excellent organizational skills with high attention to detail.
• Unquestionable integrity and personal ethics.
• Ability to adapt and prioritize competing projects.
• Ability to communicate with impact, both verbal and written.
• Team-oriented mindset with a willingness to learn.
• Prioritize assignments, deal with interruptions, and meet deadlines in a fast paced and growth-oriented environment.
Benefits
• Competitive Compensation including base salary and annual performance bonus.
• 12 days’ PTO, holidays, and parental leave.
• Generous healthcare benefits, HSA match, 401k match, employer paid life and disability insurance, pet insurance, wellness discounts and much more!
Apply tot his job
Apply To this Job