Accounts Payable (AP) Implementation Specialist
Full-Time W2 | Remote (U.S.) | $50,000–65,000 + Benefits
At Breakwater Accounting + Advisory, we help nonprofits and small businesses understand their numbers, improve operations, and grow with confidence. We are a woman-led, technology-forward accounting and advisory firm recognized as a Top Workplace by the Delaware News Journal for four consecutive years and named to the Inc. 5000 list of fastest-growing companies.
We are seeking an Accounts Payable Implementation Specialist to help build and scale our AP service line. This role is ideal for someone who enjoys solving operational puzzles, improving systems, and creating efficient workflows.
You’ll lead AP onboarding and implementation for new clients by configuring systems, designing workflows, troubleshooting integrations, documenting procedures, and ensuring smooth transitions to ongoing operations teams.
This is a foundational role with significant growth potential as the department expands.
What You’ll Do
AP Workflow Design & Implementation
Build and document scalable, repeatable AP workflows for client accounts
Create standardized procedures to ensure consistency across engagements
Configure and test AP systems, automations, and integrations
Identify workflow gaps and recommend process improvements
Client Onboarding & Systems Setup
Lead AP setup for new client engagements
Configure platforms such as QuickBooks Online, Xero, Bill.com, and Ramp
Map charts of accounts and validate data flow accuracy
Run initial AP cycles to test workflows before handoff to operations teams
Create training documentation and support smooth client transitions
Troubleshooting & Process Improvement
Resolve sync issues and workflow errors across multiple systems
Improve efficiency, accuracy, and scalability of AP operations
Research and recommend new technology solutions and best practices
Growth & Leadership
Help establish best practices for a growing department
Operate independently while collaborating cross-functionally
Contribute to the future development of the AP service line
What You Bring
3+ years of bookkeeping, AP, or accounting experience supporting small businesses and/or nonprofits
Experience managing multiple client accounts or workflows simultaneously
Hands-on experience with some or most of the following:
QuickBooks Online
Xero
Bill.com
Ramp
Strong process orientation and attention to detail
Ability to troubleshoot systems and think critically about workflows
Comfort learning and implementing new software platforms
Strong organization and time management skills
Self-starter mindset with the ability to work independently in a remote environment
Why Join Breakwater:
Opportunity to help build a new service line from the ground up
Advisory-focused environment where your ideas matter
Fully remote work environment
Collaborative, low-ego team culture
Technology-forward approach to accounting operations
Five weeks PTO plus holidays
Full benefits package + 401(k) match
Clear growth opportunities as the department expands
Breakwater Accounting + Advisory provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Apply To This Job
At Breakwater Accounting + Advisory, we help nonprofits and small businesses understand their numbers, improve operations, and grow with confidence. We are a woman-led, technology-forward accounting and advisory firm recognized as a Top Workplace by the Delaware News Journal for four consecutive years and named to the Inc. 5000 list of fastest-growing companies.
We are seeking an Accounts Payable Implementation Specialist to help build and scale our AP service line. This role is ideal for someone who enjoys solving operational puzzles, improving systems, and creating efficient workflows.
You’ll lead AP onboarding and implementation for new clients by configuring systems, designing workflows, troubleshooting integrations, documenting procedures, and ensuring smooth transitions to ongoing operations teams.
This is a foundational role with significant growth potential as the department expands.
What You’ll Do
AP Workflow Design & Implementation
Build and document scalable, repeatable AP workflows for client accounts
Create standardized procedures to ensure consistency across engagements
Configure and test AP systems, automations, and integrations
Identify workflow gaps and recommend process improvements
Client Onboarding & Systems Setup
Lead AP setup for new client engagements
Configure platforms such as QuickBooks Online, Xero, Bill.com, and Ramp
Map charts of accounts and validate data flow accuracy
Run initial AP cycles to test workflows before handoff to operations teams
Create training documentation and support smooth client transitions
Troubleshooting & Process Improvement
Resolve sync issues and workflow errors across multiple systems
Improve efficiency, accuracy, and scalability of AP operations
Research and recommend new technology solutions and best practices
Growth & Leadership
Help establish best practices for a growing department
Operate independently while collaborating cross-functionally
Contribute to the future development of the AP service line
What You Bring
3+ years of bookkeeping, AP, or accounting experience supporting small businesses and/or nonprofits
Experience managing multiple client accounts or workflows simultaneously
Hands-on experience with some or most of the following:
QuickBooks Online
Xero
Bill.com
Ramp
Strong process orientation and attention to detail
Ability to troubleshoot systems and think critically about workflows
Comfort learning and implementing new software platforms
Strong organization and time management skills
Self-starter mindset with the ability to work independently in a remote environment
Why Join Breakwater:
Opportunity to help build a new service line from the ground up
Advisory-focused environment where your ideas matter
Fully remote work environment
Collaborative, low-ego team culture
Technology-forward approach to accounting operations
Five weeks PTO plus holidays
Full benefits package + 401(k) match
Clear growth opportunities as the department expands
Breakwater Accounting + Advisory provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Apply To This Job