Accounts Payable and Accounts Receivable Associate job at Wheels Up in US National
Title: AP & AR Associate
Location: UNAVAILABLE United States
Job Description:
Overview
Join Our Team at Wheels Up
At Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines - we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.
And it doesn't stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer.
We anticipate closing applications submissions for this role on 06/01/2026 at 12:00 PM ET. If the deadline is extended, we will update this job posting accordingly
Location: Remote
Responsibilities
Role Overview: What You'll Be Doing
Wheels Up is looking for an AP & AR Coordinator to report to the Sr. Manager of AP Shared Services. In this role, you will support Accounts Receivable and Payable functions by processing daily invoices and credit memos, managing vendor relations and statements, and assisting with various departmental tasks as needed.
Your Key Responsibilities (Essential Functions)
70% - Accounts Receivable
Communication: Manage the AR mailbox, ensuring all inquiries receive a response within one hour.
Invoicing: Generate and distribute customer invoices and credit memos to brokers.
Payment Tracking: Record daily incoming wires on the customer payment tracker and process credit card payments via Clover.
NetSuite Management: Review and post FET bills and accurately apply customer payments to invoices in NetSuite.
Collections: Distribute AR Aging statements to brokers to ensure timely payments.
Compliance & Month-End: Complete month-end tasks assigned and support internal/external audits for Shared Services.
30% - Accounts Payable
Mailbox Support: Assist in monitoring the AP mailbox and provide backup coverage for other AP roles as needed.
Invoice Processing: Ensure all invoices and credit memos are accurately coded, approved, and entered into the system daily.
PO Matching: Execute 2-way matching of invoices with purchase orders within NetSuite.
Vendor Relations: Communicate directly with vendors to resolve invoice discrepancies or statement issues.
Special Projects: Support Shared Services audits and execute special projects or additional duties as assigned by management.
Qualifications
Qualifications:
Minimum 2-3 years' experience in accounts payable, receivable or accounting-related function ā¢ Working knowledge of Oracle/ NetSuite, Concur a plusā¢ Working knowledge of flight database system, a plusā¢ Aviation industry experience and/or multinational company experience a plusā¢ Strong Microsoft Excel knowledgeā¢ Excellent verbal and written communication skillsā¢ Detail oriented and extremely organizedā¢ Self-motivated and naturally curiousā¢ Must be able to work in a team environment
What We Offer
Salary Range & Benefits
At Wheels Up, we believe in fair compensation based on experience, skills, and qualifications. The compensation for this role ranges from $20.72/hr. to $24.38/hr., depending on a variety of factors. We don't typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally, you may be eligible for a 6% discretionary annual incentive program, which rewards individual and organizational performance.
We also offer a range of benefits designed to support your well-being and personal life, including:
Tuition Reimbursement
Competitive 401(k)
Comprehensive Medical, Dental, and Vision Insurance
Complimentary access to mental health and wellness counseling through Spring Health
Financial planning assistance
A variety of additional programs and services in support of your total well-being
Everyone is welcome here
Each of us is unique, and that's what makes us amazing. We believe there's power in bringing people with different backgrounds, points of view and life experiences together. So, bring yourself and your best ideas.
Wheels Up is committed to a policy of equal employment opportunity for applicants and employees. It is our policy to apply recruiting, hiring, training, promotion, compensation and professional development practices and make all other employment decisions without regard to actual or perceived race, color, religion, sex, national origin, age, disability, pregnancy status, genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.
Because when we feel safe and comfortable being ourselves, there's no limit to what we can achieve.
Need Accommodations?
If you have a disability or are a disabled veteran and need assistance with applying, please reach out to us at [email protected]. Simply include "Accommodation Request" in the subject line so we can quickly address your needs.
We look forward to learning more about you and how you can contribute to the Wheels Up journey!
Apply tot his job
Apply To this Job
Location: UNAVAILABLE United States
Job Description:
Overview
Join Our Team at Wheels Up
At Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines - we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.
And it doesn't stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer.
We anticipate closing applications submissions for this role on 06/01/2026 at 12:00 PM ET. If the deadline is extended, we will update this job posting accordingly
Location: Remote
Responsibilities
Role Overview: What You'll Be Doing
Wheels Up is looking for an AP & AR Coordinator to report to the Sr. Manager of AP Shared Services. In this role, you will support Accounts Receivable and Payable functions by processing daily invoices and credit memos, managing vendor relations and statements, and assisting with various departmental tasks as needed.
Your Key Responsibilities (Essential Functions)
70% - Accounts Receivable
Communication: Manage the AR mailbox, ensuring all inquiries receive a response within one hour.
Invoicing: Generate and distribute customer invoices and credit memos to brokers.
Payment Tracking: Record daily incoming wires on the customer payment tracker and process credit card payments via Clover.
NetSuite Management: Review and post FET bills and accurately apply customer payments to invoices in NetSuite.
Collections: Distribute AR Aging statements to brokers to ensure timely payments.
Compliance & Month-End: Complete month-end tasks assigned and support internal/external audits for Shared Services.
30% - Accounts Payable
Mailbox Support: Assist in monitoring the AP mailbox and provide backup coverage for other AP roles as needed.
Invoice Processing: Ensure all invoices and credit memos are accurately coded, approved, and entered into the system daily.
PO Matching: Execute 2-way matching of invoices with purchase orders within NetSuite.
Vendor Relations: Communicate directly with vendors to resolve invoice discrepancies or statement issues.
Special Projects: Support Shared Services audits and execute special projects or additional duties as assigned by management.
Qualifications
Qualifications:
Minimum 2-3 years' experience in accounts payable, receivable or accounting-related function ā¢ Working knowledge of Oracle/ NetSuite, Concur a plusā¢ Working knowledge of flight database system, a plusā¢ Aviation industry experience and/or multinational company experience a plusā¢ Strong Microsoft Excel knowledgeā¢ Excellent verbal and written communication skillsā¢ Detail oriented and extremely organizedā¢ Self-motivated and naturally curiousā¢ Must be able to work in a team environment
What We Offer
Salary Range & Benefits
At Wheels Up, we believe in fair compensation based on experience, skills, and qualifications. The compensation for this role ranges from $20.72/hr. to $24.38/hr., depending on a variety of factors. We don't typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally, you may be eligible for a 6% discretionary annual incentive program, which rewards individual and organizational performance.
We also offer a range of benefits designed to support your well-being and personal life, including:
Tuition Reimbursement
Competitive 401(k)
Comprehensive Medical, Dental, and Vision Insurance
Complimentary access to mental health and wellness counseling through Spring Health
Financial planning assistance
A variety of additional programs and services in support of your total well-being
Everyone is welcome here
Each of us is unique, and that's what makes us amazing. We believe there's power in bringing people with different backgrounds, points of view and life experiences together. So, bring yourself and your best ideas.
Wheels Up is committed to a policy of equal employment opportunity for applicants and employees. It is our policy to apply recruiting, hiring, training, promotion, compensation and professional development practices and make all other employment decisions without regard to actual or perceived race, color, religion, sex, national origin, age, disability, pregnancy status, genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.
Because when we feel safe and comfortable being ourselves, there's no limit to what we can achieve.
Need Accommodations?
If you have a disability or are a disabled veteran and need assistance with applying, please reach out to us at [email protected]. Simply include "Accommodation Request" in the subject line so we can quickly address your needs.
We look forward to learning more about you and how you can contribute to the Wheels Up journey!
Apply tot his job
Apply To this Job