Accounts & Administrative Coordinator

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Accounts & Administrative Coordinator (Property Management)
Job Title Accounts & Administrative Coordinator – Property Management Industry
Location Remote
Time Zone US Time Zones (EST–PST)
Role Overview We are seeking a detail-obsessed Accounts & Administrative Coordinator to maintain clean financial records while providing high-quality administrative support to leadership and operations within a property management business. This is a full-time, dual-function role requiring strong experience in AP, credit card reconciliation, and schedule-based task execution — alongside direct EA support to the business owner. The ideal candidate is a highly organized systems operator who can shift seamlessly between accounting and administrative responsibilities without dropping the ball on either.
Key Responsibilities
Accounts Payable & Posting
Enter AP into the expense approval system with accurate coding by property and category

Post all transactions into ResMan

Ensure zero tolerance for miscoded or unposted transactions

Credit Card Reconciliation
Pull all credit card transactions and match to receipts

Investigate and resolve any gaps before posting

Post fully reconciled transactions into ResMan

Schedule-Based Task Management
Execute the utility bill-back process in ResMan on schedule

Prepare delinquency sheets formatted for Smartsheet export

Reconcile deposits and process payment corrections

Maintain marketing cadence including Craigslist posts, Facebook group posts, and Locator emails

Administrative & Coordinator Support
Provide direct support to the Owner across scheduling, follow-ups, and task execution

Support the Property Manager and broader operations with day-to-day administrative needs

Maintain organization across Drive, Smartsheet, and email

Required Qualifications
Bookkeeping or accounting experience, with direct experience in property management or real estate (non-negotiable)

Hands-on experience with ResMan or similar property management accounting platforms

Proven ability to manage AP, credit card reconciliation, and recurring operational tasks with high accuracy

Strong written and spoken English with a professional, proactive communication style

Demonstrated ability to provide coordinator-level administrative support to senior leadership

Must have prior remote work experience, be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Smartsheet, or similar), and have ideally worked with US or UK-based companies. Applications without this experience will not be considered.

Preferred Qualifications
Experience supporting property owners or operations managers in a combined finance/admin capacity

Familiarity with Smartsheet for reporting and task tracking

Experience managing marketing or tenant-facing communications as part of an operations role

Tools & Technology
ResMan

Smartsheet

Google Workspace (Drive, Gmail, Sheets)

Slack, Zoom, and other remote collaboration tools

Excel / Google Sheets

Please NOTE It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps — the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.
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