Accounting Representative (Finance & Administration) Medicine
About the position
Responsibilities
• Conduct daily reconciliation of payroll and expense details for assigned College of Medicine budgets.
• Ensure timely completion of any needed corrections.
• Maintain proper electronic documentation and ensure files are complete.
• Serve as P-Card purchaser for the College of Medicine.
• Act as a liaison to assigned departments for training and problem-solving regarding purchasing, inventory, and travel issues.
• Maintain internal accounting records for assigned College of Medicine budgets, including recording information into SharePoint and other systems.
• Audit encumbrances to ensure documentation and funding for payments are adequate and compliant with University policies.
• Serve as P-Card back-up proxy, auditing and reconciling charges in SharePoint.
• Create, process, audit, and reconcile invoices in the College of Medicine's data management tracking system.
• Prepare and process required forms for travel and expenses, ensuring compliance with University policies.
• Create requisitions in OMNI and SpearMart for processing.
• Prepare, coordinate, track, and route documentation for vendor purchase orders and invoices.
• Communicate with vendors regarding purchase orders, invoices, and shipping dates.
• Prepare and track Electronic Payment Request Forms (ePRFs) and Departmental Online Journals (DOLs).
• Prepare and review monthly ledger and P-Card reconciliations and financial reports for management.
• Assist Accounting Specialists and management in advising departmental staff on budget status.
• Intake checks and cash for travel, expenditure reimbursements, and foundation donations.
• Prepare reports and perform queries and updates in OMNI/BI and SharePoint as assigned.
• Research discrepancies between internal records and OMNI/BI data and take corrective action as needed.
• Create and maintain folders for new department IDs in SharePoint and ensure correct OMNI setup.
• Produce monthly management reports in a specified format.
• Assist with opening College of Medicine mail and logging payments as needed.
• Run occasional errands and perform other related duties as required.
Requirements
• Bachelor's degree; or high school diploma/equivalent and equal to four years of experience.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail-oriented environment.
• Ability to prioritize, organize, and perform multiple work assignments simultaneously.
• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations.
• Knowledge of and ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of applicable computer applications and basic computer functions.
• Knowledge of accounting systems and practices.
• Knowledge of electronic data processing as it applies to fiscal and accounting activities.
• Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
• Knowledge of the concepts, principles, and practices of data collection.
• Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions.
Nice-to-haves
• Florida or Georgia Driver's license.
Benefits
• Anticipated starting salary of $37,000, commensurate with education and experience.
• Robust Total Rewards package including compensation, benefits, wellness, recognition, and employee development programs.
Apply Now
Apply Now
Responsibilities
• Conduct daily reconciliation of payroll and expense details for assigned College of Medicine budgets.
• Ensure timely completion of any needed corrections.
• Maintain proper electronic documentation and ensure files are complete.
• Serve as P-Card purchaser for the College of Medicine.
• Act as a liaison to assigned departments for training and problem-solving regarding purchasing, inventory, and travel issues.
• Maintain internal accounting records for assigned College of Medicine budgets, including recording information into SharePoint and other systems.
• Audit encumbrances to ensure documentation and funding for payments are adequate and compliant with University policies.
• Serve as P-Card back-up proxy, auditing and reconciling charges in SharePoint.
• Create, process, audit, and reconcile invoices in the College of Medicine's data management tracking system.
• Prepare and process required forms for travel and expenses, ensuring compliance with University policies.
• Create requisitions in OMNI and SpearMart for processing.
• Prepare, coordinate, track, and route documentation for vendor purchase orders and invoices.
• Communicate with vendors regarding purchase orders, invoices, and shipping dates.
• Prepare and track Electronic Payment Request Forms (ePRFs) and Departmental Online Journals (DOLs).
• Prepare and review monthly ledger and P-Card reconciliations and financial reports for management.
• Assist Accounting Specialists and management in advising departmental staff on budget status.
• Intake checks and cash for travel, expenditure reimbursements, and foundation donations.
• Prepare reports and perform queries and updates in OMNI/BI and SharePoint as assigned.
• Research discrepancies between internal records and OMNI/BI data and take corrective action as needed.
• Create and maintain folders for new department IDs in SharePoint and ensure correct OMNI setup.
• Produce monthly management reports in a specified format.
• Assist with opening College of Medicine mail and logging payments as needed.
• Run occasional errands and perform other related duties as required.
Requirements
• Bachelor's degree; or high school diploma/equivalent and equal to four years of experience.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail-oriented environment.
• Ability to prioritize, organize, and perform multiple work assignments simultaneously.
• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations.
• Knowledge of and ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of applicable computer applications and basic computer functions.
• Knowledge of accounting systems and practices.
• Knowledge of electronic data processing as it applies to fiscal and accounting activities.
• Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
• Knowledge of the concepts, principles, and practices of data collection.
• Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions.
Nice-to-haves
• Florida or Georgia Driver's license.
Benefits
• Anticipated starting salary of $37,000, commensurate with education and experience.
• Robust Total Rewards package including compensation, benefits, wellness, recognition, and employee development programs.
Apply Now
Apply Now